• Job Listing

  • Full Time

    Administrative Coordinator

    Department: Hall Operations
    Reports to: Director of Hall Operations
    Job Code: ACHO
    We seek an Administrative Coordinator who works closely with Operations, Production and Booking in the performance of the following duties:  Compile, produce and distribute client estimates; document estimates and track loss of events and reason.  Process weekly Stagehand payroll in database and submit to Finance.  Track and report all hours; update Stagehand budgeting reports with actuals; reconcile HOPS account with GL.  Run & complete weekly billing reports from database. Enter billing report information to database paying attention to costs and distribution amongst clients. Itemize stage labor billing (cost and charge) to Artifax system.  Audit & update all billing resources prior to final submission to Finance (verify technical resources, charges, account codes, payments to date). Run, Name, Save & Distribute final billing invoices.  Post final invoices.  Audit Customer Statements from Finance.  Reconcile HOPS and Finance records before sending to Box Office for settlement.  Post net box office receipts to Artifax.  Verify refunds due, document balances due & inform internal constituents. Maintain HOPS AR Receivables List.  Update Budgeting Reports with Actuals.  Track, Process and Distribute Booking Statistics, Insurance Usage, Attendance, Weekly Profit and Loss Statements, Internal Reports.

    Bachelor's degree.  Excellent computer skills (Microsoft Word, Outlook, Excel (advanced), and familiarity with Databases); outstanding organizational skills with great attention to detail and ability to multi-task; understanding of basic accounting and budget procedures helpful; strong interpersonal skills with high sense of confidentiality.




  • How to Apply

    When submitting your resume, please include a cover letter indicating the specific department or position in which you are interested.






    Carnegie Hall
    Human Resources Department
    881 Seventh Avenue
    New York, NY 10019–3219

  • Equal Employment Opportunity Policy

    In keeping with its goal of providing a professional work environment and in accordance with applicable federal, state, and local laws, Carnegie Hall provides equal employment opportunities to all employees and applicants for employment without regard to race, color, national origin, citizenship, religion, sex, sexual orientation, marital status, pregnancy, age, mental or physical handicap or disability, veteran or military status, or any other characteristic protected by law. This policy applies to all terms and conditions of employment including, but not limited to, recruitment, hiring, job assignment, compensation, conditions and privileges of employment, discipline, promotions, termination, and access to benefits and training. EEO/AA Employer M/F/D/V