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Coordinator, Artist Training Programs

Weill Music Institute
Reports To:
Director, Artist Training Programs
Full Time

Since 1891, New York's Carnegie Hall has set the international standard for excellence in performance, presenting exceptional concerts by the world’s finest artists on its three iconic stages, from orchestral concerts, chamber music, contemporary offerings, and recitals to jazz, world, and popular music. Complementing its performance activities, Carnegie Hall’s Weill Music Institute (WMI) creates extensive music education and social impact programs that annually serve more than 600,000 people worldwide, playing a central role in fulfilling Carnegie Hall's commitment to making great music accessible to as many people as possible.

Within WMI, Artist Training Programs encompass Carnegie Hall’s three national youth ensembles (NYO-USA, NYO2, and NYO Jazz) as well as a range of workshops and master classes for young and emerging professional artists across a range of disciplines and genres

The Coordinator provides administrative support to the ATP team and production and operations assistance for program activities.

Responsibilities include:

  • Corresponding with program constituents including applicants to ATP programs and alumni of the National Youth Ensembles
  • Maintaining constituent data and facilitating the periodic import of applicant information to Tessitura [Carnegie Hall’s CRM software]
  • Processing invoices and credit card statements and updating program budget documents with expenditures
  • Coordinating ticketing for public events, including liaison within Carnegie Hall and third-party presenters, distribution of artist/participant comp tickets, and creation of seating manifests for participants and invited guests.
  • Generating itineraries and supporting materials for program participants and faculty, as needed
  • Preparing or assembling additional program documentation (schedules, artist biographies/photos, contact lists, rooming lists etc.) including updates to the digital Carnegie Hall-NYO app used for the National Youth Ensembles
  • Representing the ATP team and supporting program activities on site, at Purchase College during the NYO residencies there, and other locations as required.
  • Coordinating requests for marketing materials and web updates within Carnegie Hall.
  • Strong interest and experience in arts education and the development of young musicians
  • Experience with concert operations, especially with larger ensembles (big band, orchestra) is desirable.
  • Strong interpersonal skills, detail oriented, organized, and able to multi-task and manage workloads in a fast-paced work environment
  • Excellent writing, editing and proofreading abilities
  • Excellent computer skills; familiarity with Microsoft Office; ability to use online administrative tools to maintain program applications and the NYO app; experience with social media channels is helpful
  • Ability to work flexible hours, including some evenings and weekends

Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace. Decisions concerning employment are made on the basis of an individual’s qualifications to contribute to meeting Carnegie Hall’s needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law.

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Carnegie Hall
Human Resources Department
881 Seventh Avenue
New York, NY 10019–3219

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