Coordinator, Early Childhood Programs
- Weill Music Institute
- Reports To:
- Director, Early Childhood Programs
- Full Time
Since 1891, Carnegie Hall has set the international standard for musical excellence as the aspirational destination for the world’s finest artists. The Hall presents a wide range of performances each season on its three iconic stages, including concert series curated by acclaimed artists and composers; orchestral performances, chamber music, new music concerts, and recitals; and the best in jazz, world, and popular music. Complementing these performance activities, Carnegie Hall’s Weill Music Institute creates extensive music education and social impact programs that annually serve more than 800,000 people worldwide, playing a central role in fulfilling Carnegie Hall’s commitment to making great music accessible to as many people as possible.
Since its landmark building closed to the public in March 2020 due to the COVID-19 pandemic, Carnegie Hall has actively continued to serve its audiences in New York City and beyond through established and newly created digital initiatives. In April 2020, the Hall launched new online series—including Live with Carnegie Hall and Learn with Carnegie Hall—connecting leading artists and audiences digitally with original programming that has included music, conversation, and behind-the-scenes perspectives, streamed for free via the Hall’s website and social media channels. Most of the Hall’s core educational programming has also pivoted to digital throughout this period with innovative programs engaging with families, educators, community members, and aspiring young musicians at home through live, interactive workshops and sessions as well as free on-demand content.
- Collaborate with program team to plan and implement each season of Early Childhood Programs, including the Lullaby Project, Big Note Little Note, early childhood concerts, and professional development opportunities for artists.
- Act as liaison with Teaching Artists, project participants, and program partners to confirm scheduling, workshops attendance, travel needs, or support materials for projects.
- Attend workshops, performances and conduct site visits as part of researching artists and organizational partners. Some weekends and evenings required.
- Assist with planning promotional strategies and social media engagement
- Coordinate production of printed program materials including compiling and editing copy
- Participate in assessment and evaluation for all programming.
- Assist team in submitting contract requests for teaching artists and local/national/international partnerships.
- Assist with processing invoices and reconciling budgets on a monthly basis.
GENERAL ADMINITRATIVE DUTIES
- Work with the Administration and Production Teams to ensure room bookings and hospitality arrangements as needed for events and workshops.
- Support of all data management, databases, our online resource center, security list management, and calendaring.
- Oversee and delegate tasks to any interns, program assistants, and/or volunteers.
- Respond to public phone and email inquiries about Early Childhood Programs.
- Field unsolicited requests from artists and venues.
- Attend all required meetings and events (internal and external).
- Order supplies and ship materials as needed for projects.
Person must have two to three years’ experience in educational and community-based programming, concert production or similar, preferably with family engagement at the focus. Strong communication and interpersonal skills required, as well as ability to problem-solve and trouble shoot on the spot. Person must be able to work collaboratively and be able to manage projects and make decisions independently when appropriate. Person must be extremely organized and be able to multi-task in this fast-paced work environment which often requires multiple, simultaneous deadlines to be met. An understanding of the varying needs of families is important to designing and implementing programs. Working some evenings and weekends is required. Proficient computer skills in Microsoft Office required. Experience in Outlook and Tessitura preferred. Spanish language skills a plus.
Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace. Decisions concerning employment are made on the basis of an individual’s qualifications to contribute to meeting Carnegie Hall’s needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law.