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Coordinator, Education Administration

Weill Music Institute
Reports To:
Chief Education Officer and Director of Weill Music Institute
Full Time
Job Code:

Since 1891, New York's Carnegie Hall has set the international standard for excellence in performance, presenting exceptional concerts by the world’s finest artists on its three iconic stages, from orchestral concerts, chamber music, contemporary offerings, and recitals to jazz, world, and popular music.   Complementing its performance activities, Carnegie Hall’s Weill Music Institute creates extensive music education and social impact programs that annually serve more than 600,000 people worldwide, playing a central role in fulfilling Carnegie Hall's commitment to making great music accessible to as many people as possible. 

This position serves as an assistant to the Chief Education Officer and Director, Weill Music Institute and is responsible for the day-to-day administrative operations of the Weill Music Institute (WMI). WMI, is the education and social impact arm of Carnegie Hall, produces a variety of music programs in NYC, across the country, and around the world. This position is a key part of the Education Administration team, ensuring that the budgets and other systems on which these programs rely run smoothly.

Responsibilities & Tasks

  • Coordinate calendar, communications, and travel arrangements for the Chief Education Officer and Director, WMI
  • Manage education vendor payments, expense reports, company credit cards, and other forms of expenses in coordination with the Finance department and WMI program teams
  • Maintain and update budget records for the department and assist with monthly reconciliation
  • Create and implement digital administrative solutions in collaboration with IT
  • Liaise with external departments and organizations
  • Answer general telephone calls and email inquiries
  • Handle logistics and scheduling for department-wide staff meetings and events
  • Arrange travel for other WMI staff as needed
  • Coordinate various corporate accounts
  • Ability to work independently, to manage projects, and to be a team player
  • Ability to multi-task, to meet deadlines and to coordinate activities of an active department
  • Meticulous attention to detail and excellent organizational skills
  • Excellent writing, editing and proofreading skills
  • Excellent computer skills, including Microsoft Office Suite
  • Outstanding interpersonal skills and telephone demeanor with an eye towards customer service
  • Background in music or music degree preferred
  • Ability to work flexible hours, including possibly some weekends

Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace.  Decisions concerning employment are made on the basis of an individual’s qualifications to contribute to meeting Carnegie Hall’s needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law.


How To Apply

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Carnegie Hall
Human Resources Department
881 Seventh Avenue
New York, NY 10019–3219

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