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Coordinator, Education Production

Weill Music Institute
Reports To:
Assistant Director, Education Production
Full Time
Job Code:

Carnegie Hall seeks a Coordinator to join the Education Production team. Responsible for producing a variety of events across New York City, the U.S. and internationally, this position is part of the Weill Music Institute (WMI), Carnegie Hall's education and social impact arm.

A key member of the Education Production team, this position supports all events produced by WMI. This role coordinates all Education Production administrative processes and production-related administration across the department. Key responsibilities include but not are not limited to maintaining calendars, updating databases, coordinating space requests, ordering supplies, arranging hospitality and staffing events as assigned.


  • Coordinate space reservations for all Weill Music Institute programs at Carnegie Hall and at offsite venues.
  • Arrange and manage catering orders for the department as needed, working with internal and external catering vendors.
  • Coordinate all WMI public events in Carnegie Hall’s concert and production databases, including scheduling, repertoire, ticketing information, and more. 
  • Coordinate the maintenance of all web listings for WMI events in collaboration with the Marketing and Digital Content and Engagement teams.
  • Maintain all entries in Artifax for WMI’s offsite events and coordinate with Resnick Education Wing Operations on Artifax entries for all internal events.
  • Coordinate ticketing needs for all WMI ticketed events. Attend weekly ticketing meetings, create ticket orders, update manifests and disperse tickets interdepartmentally as needed.
  • Collect and update RSVPs for WMI events, when necessary.
  • Coordinate on-sales for ticketed events with other Carnegie Hall departments.
  • Act as liaison between WMI program teams, participants and travel agents to coordinate travel and accommodations when necessary
  • Support the Education Production team during events as required.


  • Ability to prioritize, work as part of a team, meet deadlines and manage multiple projects simultaneously.
  • Attention to detail, excellent communication, interpersonal, and organizational skills.
  • Ability to maintain a calm demeanor under pressure.
  • Proficient computer skills, including Outlook, Microsoft Word and Excel. Experience with SharePoint a plus. Experience with arts enterprise software such as Tessitura, Artifax or ArtsVision preferred, but not required.
  • Ability to work a flexible schedule, including nights and weekends, and travel as required.
  • Ability to lift at least 30 lbs.
  • A background in production, performing arts, events or arts administration.

How To Apply

When submitting your resume, please include a cover letter indicating the specific department or position in which you are interested.






Carnegie Hall
Human Resources Department
881 Seventh Avenue
New York, NY 10019–3219

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