Coordinator, Education Production
- Weill Music Institute
- Reports To:
- Assistant Director, Education Production
- Full Time
- Job Code:
Carnegie Hall seeks a Coordinator to join the Education Production team. Responsible for producing a variety of events across New York City, the U.S. and internationally, this position is part of the Weill Music Institute (WMI), Carnegie Hall's education and social impact arm.
A key member of the Education Production team, this position supports all events produced by WMI. This role coordinates all Education Production administrative processes and production-related administration across the department. Key responsibilities include but not are not limited to maintaining calendars, updating databases, coordinating space requests, ordering supplies, arranging hospitality and staffing events as assigned.
- Coordinate space reservations for all Weill Music Institute programs at Carnegie Hall and at offsite venues.
- Arrange and manage catering orders for the department as needed, working with internal and external catering vendors.
- Coordinate all WMI public events in Carnegie Hall’s concert and production databases, including scheduling, repertoire, ticketing information, and more.
- Coordinate the maintenance of all web listings for WMI events in collaboration with the Marketing and Digital Content and Engagement teams.
- Maintain all entries in Artifax for WMI’s offsite events and coordinate with Resnick Education Wing Operations on Artifax entries for all internal events.
- Coordinate ticketing needs for all WMI ticketed events. Attend weekly ticketing meetings, create ticket orders, update manifests and disperse tickets interdepartmentally as needed.
- Collect and update RSVPs for WMI events, when necessary.
- Coordinate on-sales for ticketed events with other Carnegie Hall departments.
- Act as liaison between WMI program teams, participants and travel agents to coordinate travel and accommodations when necessary
- Support the Education Production team during events as required.
- Ability to prioritize, work as part of a team, meet deadlines and manage multiple projects simultaneously.
- Attention to detail, excellent communication, interpersonal, and organizational skills.
- Ability to maintain a calm demeanor under pressure.
- Proficient computer skills, including Outlook, Microsoft Word and Excel. Experience with SharePoint a plus. Experience with arts enterprise software such as Tessitura, Artifax or ArtsVision preferred, but not required.
- Ability to work a flexible schedule, including nights and weekends, and travel as required.
- Ability to lift at least 30 lbs.
- A background in production, performing arts, events or arts administration.