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Coordinator, Learning and Engagement Programs

Weill Music Institute
Reports To:
Managers, Learning and Engagement Programs
Full Time
Job Code:

We seek a Coordinator, Learning and Engagement Programs. The Coordinator will provide general assistance and support to three of the Weill Music Institute’s Learning & Engagement programs – Link Up, Musical Explorers, and Family Programs. This position supports two Managers of Learning & Engagement Programs and the Assistant Director of Learning & Engagement Programs. Responsibilities include:

Serve as main contact for participating Link Up and Musical Explorers teachers;

Coordinate teacher registration processes, program data entry, participant concert assignments, confirmation mailings, follow-up phone calls, ticket distribution, professional development workshop reminders, and related correspondence, etc.;

Develop, track, and maintain spreadsheets, records and databases; organize meetings, materials and mailings; and prepare/edit program resources and information for schools, teachers, program consultants and others;

Serve as a representative of the Learning & Engagement Programs team during school visits and events, i.e., concerts and workshops, and WMI events, and in the field;

Assist with program assessment and evaluation, including collecting, organizing, and maintaining survey data, and corresponding regularly with teachers and schools;

Coordinate logistics of Link Up and Musical Explorers culminating concerts with front-of-house management and concert production teams;

Assist with the production of Family Concerts and Family Days, including coordination of print materials, staffing, artists, and groups from partner organizations;

Coordinate internal scheduling for program materials such as curricula, online resources and audio/video materials;

Serve as a liaison with other Carnegie Hall departments, including WMI Administration and Production;

Provide ongoing support as needed to the Director of Learning & Engagement Programs, Assistant Director, and program managers.

Other duties as necessary as assigned by supervisors.

  • Bachelor’s degree with strong interest and experience in music and education required
  • Strong customer service skills;
  • Self-motivated, problem solver, detail oriented, organized, and able to multi-task and manage work load in fast-paced work environment;
  • Excellent writing, editing and proofreading skills;
  • Excellent computer skills with basic knowledge of Microsoft Office - Excel, Access, Outlook, and Word; as well as social media and networking programs; familiarity with Finale and Tessitura preferred;
  • Detail oriented, excellent organizational skills, ability to multi-task, and meet deadlines in a fast-paced work environment;
  • Team player who enjoys working collaboratively; and has the ability to handle certain tasks independently;
  • Ability to work flexible hours, including some evenings and weekends.

To apply to this role, please send a cover letter and resume to: We are an equal opportunity employer. People of color, women, veterans and individuals with disabilities are encouraged to apply. 

How To Apply

When submitting your resume, please include a cover letter indicating the specific department or position in which you are interested.





Carnegie Hall
Human Resources Department
881 Seventh Avenue
New York, NY 10019–3219

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