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Associate, Learning and Engagement Programs

The Weill Music Institute
Reports To:
Manager, Learning and Engagement Programs
Full Time

Since 1891, Carnegie Hall has set the international standard for musical excellence as the aspirational destination for the world’s finest artists. The Hall presents a wide range of performances each season on its three iconic stages, including concert series curated by acclaimed artists and composers; orchestral performances, chamber music, new music concerts, and recitals; and the best in jazz, world, and popular music. Complementing these performance activities, Carnegie Hall’s Weill Music Institute creates extensive music education and social impact programs that annually serve more than 800,000 people worldwide, playing a central role in fulfilling Carnegie Hall’s commitment to making great music accessible to as many people as possible.


Provide general assistance and support to four of the Weill Music Institute’s Learning & Engagement programs – Music Educators Workshop, Summer Music Educators Workshop, PlayUSA, and Count Me In, as well as additional projects in partnership with the New York City Department of Education as needed. This position supports the Manager, Learning & Engagement Programs and the Assistant Director, Learning & Engagement Programs. Responsibilities include:

  • Develop, track, and maintain program documents and data including spreadsheets, databases, and attendance records
  • Organize meetings, materials, and correspondence; and prepare/edit program resources and information for participants/partners
  • Serve as the main contact and liaison for teachers, and students participating in workshops, convenings, webinars and other related program activities
  • With the Assistant Director, Learning & Engagement Programs, provide grant reporting support for PlayUSA partner organizations,
  • Support marketing and recruitment plans for all programs, and help maintain program social media efforts
  • Liase with program consultants and vendors as needed
  • Assist with program assessment and evaluation, including collecting, organizing, and maintaining survey and report data, and corresponding regularly with teachers, administrators, partners, and the NYC Department of Education
  • Coordinate travel for PlayUSA and Summer Music Educators Workshop participants in collaboration with WMI travel agency partner
  • Serve as a program liaison with other WMI teams and CH departments, including WMI Admin & Production, Marketing/Creative Services, IT, Development, and Finance
  • Assist with program budgeting, including invoice reconciliation and PlayUSA grant documents
  • Serve as a representative of WMI and the Learning & Engagement Programs team during events, i.e., concerts, workshops, and conferences
  • Provide ongoing support as needed to program managers and the Director, Learning & Engagement Programs
  • Strong interest and background in music and education required
  • Flexible interpersonal, communication, and cultural competency skills to be in touch with many constituents in effective and efficient ways
  • Self-motivated, problem solver, detail oriented, organized, and able to multi-task and manage work load in fast-paced work environment;
  • Excellent writing, editing and proof-reading skills;
  • Excellent computer skills with basic knowledge of Microsoft Office - Excel, Access, Outlook, and Word; as well as social media and networking programs; Familiarity with Tessitura preferred;
  • Detail oriented, excellent organizational skills, and ability to multi-task in a fast-paced work environment;
  • Team player who enjoys working collaboratively; and has the ability to handle certain tasks independently:
  • Ability to meet deadlines and coordinate a wide range of activities
  • Ability to work flexible hours, including some evenings and weekends.

Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace.  Decisions concerning employment are made on the basis of an individual’s qualifications to contribute to meeting Carnegie Hall’s needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law.

How To Apply

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Carnegie Hall
Human Resources Department
881 Seventh Avenue
New York, NY 10019–3219

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